Arts Alive Tent Committee
These volunteers will monitor the Arts Alive! Demonstration Tent, walk artists to the stage, and possibly staff an artist'a booths for about an hour while the artist performs their demonstrations.
These volunteers, needed late Friday afternoon, will be helping to set up street barricades.
Block Captains Committee
One or two block captains are assigned per block, and each has the responsibility of assisting artists with any special needs, including booth sitting for artists who are alone in their booths and need a short break. Block captains are needed on Saturday and Sunday, and shifts are 3-4 hours.
Volunteers in the Children’s Area are responsible for coordinating the entire area. These volunteers are needed during the morning and afternoon on Saturday and Sunday.
Children’s Hands-On Activities
These volunteers are responsible for coordinating, setting-up, and monitoring the Children’s Area. Other responsibilities include assisting partner organizations that provide activities. These volunteers are needed Saturday and Sunday during the day.
Children’s Performing Stage
Volunteers in the area will be responsible for coordinating, setting-up, and monitoring the stage area. They will also assist performers and act as emcees, and are needed Saturday and Sunday in the afternoon.
Music Tent committee volunteers will book musical acts as well as planning and monitoring musical acts at the Music Tent and along the festival route.
First Aid/Security Committee
Volunteers on this committee will provide basic first aid to festival participants and coordinate security.
Food Court Committee
Food Court volunteers are responsible for coordinating, setting-up, and directing break-down of the food court area. They will also handle all vendor paperwork.
Friday Night Artists Welcome Reception
These volunteers will coordinate, set up, clean up, and monitor the outdoor reception area. They will also be responsible for manning the drinks area. They are needed in the early evening on Friday.
Volunteering in this area is ongoing, and the responsibilities include researching and applying for grants for the festival. These grants also include music grants.
These volunteers, needed all day Saturday and Sunday in 3 to 4 hour shifts, will man the festival headquarters and handle any special needs as they arise. This includes volunteers who will handle miscellaneous festival requests.
Hospitality volunteers will provide refreshments to artists, as well as stocking and staffing Hospitality carts throughout the festival site. They will also man the hospitality suites at locations along the festival route. Hospitality volunteers work 3 to 4 hour shifts on Saturday and Sunday.
Information Booths I or II
Volunteers at these two booths will provide information to festival visitors as well as selling festival merchandise, and need to be available for three to four hour shifts all day Saturday and Sunday.
These volunteers will coordinate the jurying/judging process for artist applicants and assist the judges during the judging of artists during the festival.
These volunteers will be responsible for managing the festival logistics, especially coordination with City of Covington.
Volunteers on this committee will manage festival merchandise, inventory, order and sell products.
On-site Set-up and Dismantling
These volunteers will set up and break down stages, tents, and other areas before and after the festival. Some volunteers also need to be available during the festival for special needs.
These volunteers will take photographs of specified events and also random photos during festival events.
Publicity volunteers will write press releases and research media nationwide magazines and newspapers in which to list our event.
These volunteers will manage the purchase awards process as well as soliciting commitments from the community to purchase art during the festival.
These volunteers will be responsible for staffing artist registration tables at headquarters, and will be needed on Friday afternoon, Saturday morning, and Sunday afternoon.
Artists Awards Ceremony
Volunteers at the awards ceremony will coordinate, set up, clean up, and monitor the presentation area on Sunday morning before the festival opens. They will also be responsible for serving refreshments.
Sponsorship volunteers will solicit sponsorships for the festival, assist in writing letters to prospective and repeat sponsors, and will make up sponsor packets containing festival poster, T-shirts and any other items designated for festival sponsors.
Student Art Exhibit
Volunteers in the Student Art Exhibit will staff an area for art drop-off (usually held the week prior to festival week). Volunteers will also staff the exhibit area during the festival and the art pick-up on Sunday afternoon. They will be responsible for sorting, setting-up and hanging artwork, as well as recruiting qualified art competition judges. Volunteers are needed the week before festival week and also during festival hours on Saturday and Sunday. They will staff the Student Art Exhibit during the hours of the festival and will handle art pick-up on Sunday afternoon between 3-5pm at the close of the Student Art Exhibit.
These volunteers will manage the volunteer database, assign volunteers to committees, and schedule volunteers for Block Captains, Information Booths, Headquarters, barricades, etc. They will plan for volunteer recruitment, assist in planning and carrying out the Volunteers Appreciation and Recruitment Party. Members of the Volunteers committee should be available during the festival to handle all volunteer scheduling needs.
Three Rivers Run Race Committee
Volunteers on this committee will coordinate and staff the Three Rivers Run, 5K and 1-mile races that will take place early Saturday morning. The 1-mile race starts at 8 am and the 5-K race starts at 8:30 am. Three Rivers Run starts and ends at the Covington Trailhead.